Document Control Person/Office Engineer (DCP/OE)

McKissack & McKissack is a national Project Management/Construction Management (PM/CM) and Architecture firm that has earned a strong reputation for consistently delivering results on high profile government and commercial projects. Our organization is guided by a passion for excellence, and we are committed to innovation, collaboration, and delivering superior results that meet and exceed the needs of our clients. We offer a well-balanced corporate culture that embraces diversity, nurtures professional growth, and rewards hard work. McKissack & McKissack seeks individuals to join our growing organization who have excellent academic and/or work experience, integrity, and client-focused attitudes.

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Full Position Description

McKissack & McKissack, an outgrowth of the oldest African American-owned architecture¬ engineering in the country, has a strong reputation for consistently delivering results on high-profile projects for government and private sector clients.

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We are seeking leaders that exhibit the attributes of a great team player, Humble, Hungry and Smart:

• ‍Humble: being of little ego; focusing more on their teammates than themselves.
• Hungry: strong work ethic and drive. ‍
• Smart: what they say or do has a positive outcome on those around them.

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ROLE (High Level):

McKissack & McKissack is seeking a Document Control Person/Office Engineer (DCP/OE) will play a critical role in supporting both the Construction Manager and/or the Project Controls Manager, overseeing technical, administrative, and document control functions to ensure seamless project execution. The position requires a strong background in infrastructure construction, including experience with underground utility installations, foundation construction, roadway and bridge projects, and water infrastructure systems.

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Your ROLE (Logistics):

Reporting To: VP of Infrastructure

Where You Work: In the Field

Salary range: $40/hr up to $55/hr based on experience

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Your Role (Responsibilities):

Document Management & Control: Establish and maintain a comprehensive document control system for the project, ensuring that all records, submittals, RFIs, and change requests are logged, tracked, and distributed in a timely manner. Set up and maintain submittal logs for all project deliverables and ensure the expeditious review and return of submittals to the Contractor. Organize and maintain project files, ensuring all documents are stored according to project protocols, with clear version control.

Technical and Administrative Support: Collect and record project quantities related to underground utilities, foundation work, roadway, bridge, and water infrastructure projects. Review and process payment applications and verify all supporting documents to ensure compliance with contract terms. Maintain detailed records of quantities, changes, and payments, and ensure these are regularly reconciled with contract documents. Support the Construction Manager and Project Controls Manager in ensuring the timely processing of payment applications and change documentation.

Meeting Coordination and Documentation: Attend project progress meetings and prepare detailed meeting minutes. Update and maintain logs for Requests for Information (RFIs), change requests, and submittals, attaching updated logs to meeting minutes for reference. Expedite RFI responses in collaboration with the Construction Manager or Project Controls Manager, and ensure that any changes resulting from RFIs are processed and documented accordingly.

Testing and Quality Assurance: Monitor all testing activities and maintain detailed records of testing results, certifications, and quantity records for work such as utility installations, roadways, and bridge foundations. Notify the Contract Administrator (CA) of any issues related to quantities, testing, or certification, and track and document resolution efforts.

Compliance & Reporting: Ensure all documentation aligns with industry standards and project specifications for infrastructure projects, especially those involving underground utilities, water infrastructure, and large-scale civil works. Manage and maintain reports for testing results, progress updates, and any issues encountered during construction phases, keeping all stakeholders informed.

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What We NEED You to Have:

• Bachelor’s Degree in Civil Engineering, Construction Management, or a related field is preferred.
• 5+ years of experience in construction projects, with a focus on infrastructure (e.g., roads, bridges, utilities, water systems).
• Proficiency in document control systems and project management software such as Procore, Aconex, or similar platforms.
• Strong understanding of construction contract documents, project submittals, RFIs, change orders, and quantity tracking.
• Familiarity with industry standards and codes related to utility installations, foundations, and infrastructure work.
• Excellent organizational skills with a high level of attention to detail, ensuring proper management of all project documents and records.
• Strong communication and collaboration skills to coordinate with Construction Managers, Project Controls Managers, Contractors, and other project stakeholders.

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What We WANT You to Have:

The ideal candidate will possess extensive experience in infrastructure construction projects, particularly in the following areas:

• Underground Utility Installations: Familiarity with the installation of water, sewer, gas, and electrical utilities, including knowledge of trenching, pipe-laying, backfilling, and testing processes.
• Foundation Construction: Experience working with deep and shallow foundations, including pile driving, concrete pours, and shoring methods.
• Roadway and Bridge Projects: Understanding of roadway construction techniques, from subgrade preparation to pavement layers, and experience with bridge construction, including foundations, superstructures, and precast or cast-in-place elements.
• Water Infrastructure Systems: Knowledge of water and wastewater system construction, including pipeline installation, manhole construction, valve setting, and related testing procedures.

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What you get:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401k
• Company-paid holidays
• Vacation and Sick Leave
• Employee Assistance Program
• Life Insurance
• Short and Long-Term Disability Insurance

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McKissack & McKissack is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability status, protected veteran status, genetic information, or any other criteria protected by federal, state or local law.

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McKissack & McKissack is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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